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Junior Supply Technician

Jesse Brown VA Medical Center, South Damen Avenue, Chicago, IL, USA

Job Type

Full Time



About the Role

Duties include:

  • Perform daily inventory of primary and secondary inventory points using bar coding equipment on a predetermined schedule provided by the Government that will allow for timely replenishment orders.

  • Resolve differences between records and physical count of stock and communicate discrepancies to VA personnel; ensure products and shelving are marked with corresponding identification numbers; consolidate materials and provide maximum space utilization and protection of materials; clean assigned secondary areas (shelves and bins) in accordance with aseptic principles as published in infection control guidelines, local Standard Operating Procedures (SOPs), and Joint Commission standards as scheduled;

  • Assist in counting and logging the count on a count sheet for wall-to-wall and periodic inventories.

  • Supply technicians are providing customer service and professionalism with all clinical staff that uses medical supplies, along with other Logistics personnel; all contacts require tact and diplomacy.

  • Works with clinical and administrative customers as well as outside stakeholders such as vendors to obtain information regarding clinical supplies.

  • Maintain stock at primary and secondary inventory locations for all clinical and administrative services. This involves pulling stock inventory and material from main inventory for delivery; replenishing stock inventory; interacting with clinical and administrative customers to ensure issues and needs are identified and either resolved or escalated to supervisors or Inventory Management Specialists as needed; maintain records on stock levels; recommend revisions in stock levels as needed to supply changes to Inventory Management Specialists; communicate to the lead or supervisor any concerns related to supplies, equipment and procedures, provide information as needed orally or in writing regarding customer or external stakeholder issues, general telephone inquiries and visitor referrals; communicate with customers to regarding medical supplies (specific inventory information, questions or details about medical supplies that may be asked).

  • Monitor expiration dates, rotate stock to limit outdates and remove items from use as required by outdates.

  • Support managers in checking inventory for stock identified for recalled items and hazard alerts; ensure critical supplies are appropriately monitored and controlled, resolving deviations when possible, and escalating significant deviations to the Inventory Management Specialists.

  • Performs daily inventory of primary and secondary inventory points using bar coding equipment on a predetermined schedule that will allow for timely replenishment orders.

  • Resolves differences between records and physical count of stock.

  • Distribute items according to established requirements in computerized inventory management systems such as Generic Inventory Products (GIP).

  • Utilize a pager or similar device to expedite the pick/delivery of items needed in user areas throughout the VA HCS and supported catchment area. Fills requests for items based on daily schedules of need or on an emergent basis as appropriate.

  • Deliver supplies in a timely and accurate manner, ensure supplies and materials delivered are in sterile and operational condition. Deliveries will be to wards, clinics and other secondary locations that may be in remote sites. Delivery by motor vehicle operated by government staff may be required. Completes specialty cart preparation and stocking.

  • Supports wall-to-wall and periodic inventories. As needed, assists in other functional areas of the Section, and performs all duties stated in the PWS. Inventory Control – Receiving; receive supplies and material into the VA Health Care System and supported catchment area.

  • Unpack/uncrate supplies from shipping cartons; properly store supplies and material in main/primary inventory areas.

  • Store items in accordance with established guidelines, utilizing a computerized inventory system, to ensure sterility and integrity of the supplies and material and the data integrity of the inventory management system.

  • Receive, store and ship bin and bulk supplies, materials, and equipment.

  • Participate in conducting inventory of stock on hand and communicate discrepancies to leadership. Ensure products and shelves are marked with corresponding identification numbers and update labels as required.

  • Consolidate materials and provide maximum space utilization and protection of materials.

  • Supply Technicians shall perform the following task daily (unless otherwise noted):

  • Update cleaning logs for all inventories per local SOP

  • Scan assigned inventories and upload data in generic inventory package (GIP).

  • Pull assigned pick tickets accurately.


Education Requirements:

  • High school diploma or General Education Development (GED) or equivalent

Knowledge Skills and Abilities

  • One year experience in supply chain, Previous medical logistics experience preferred

  • Basic computer knowledge demonstrating skill in use of Microsoft Office Suite applications (Access, Excel, Word, Outlook and PowerPoint)

  • Demonstrated proficiency in performing a wide range of tasks, responding to changes in direction and priorities and accepting new challenges, responsibilities and assignments.

  • Practice excellent communication, organization, and time management skills; must be reliable, efficient, and flexible.

  • Communicate effectively and professionally with all customers (soldiers and civilian).

  • Able to meet physical demands of position.

  • Able to handle multiple tasks, meet deadlines, be detail oriented and work independently.

  • An understanding of warehouse operations and functions.

Special Conditions:

  • Individual must be a U.S. Citizen

  • Ability to obtain and maintain Secret Security Clearance.

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